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If you find yourself having to send emails with similar content repeatedly, creating and using Gmail templates can save you time and effort. This feature is available for both free and paid Google Workspace accounts.

To enable templates, open Gmail in your web browser and click on the Gear icon. Select “See All Settings” and go to the Advanced tab. Click on “Enable” next to Templates.

Next, compose the template email just like you would compose a regular email. Keep in mind that this template will be used for multiple correspondences, so include any necessary information. You can even add a subject to the template, but remember that recipient email addresses will not be saved.

After composing the template, click the three-dot menu on the right side of the composer toolbar. Select “Templates” and then choose “Save draft as template” followed by “Save as new template.” Give the template a name and click Save.

To use the template, compose a new email and click the three-dot menu. Select “Templates” and choose the name of the template you want to use. The new email will be filled with the template content, including the subject. Fill in the recipient(s) and add any additional information to the body of the email.

You can create as many templates as you need, and if you need to edit a template later, compose an email with the template, make the necessary changes, and save it again as the same template to overwrite the existing version.

Using Gmail templates can significantly improve your efficiency when sending repetitive emails.

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